Lighting Usage Reporting

Transparent usage
Clear records
Complete accountability

Easylite gives councils full visibility into bookings, usage, credits and system activity. Clubs and users are kept informed automatically. Everyone works from the same record.

What does Easylite reporting do?

Easylite reporting brings booking data, financial transactions and system activity into one auditable platform.

From a single interface, councils can:

Track bookings and the lighting usage they generated
Monitor credits, debits and account balances
View detailed transaction histories
Audit every manual interaction with the system

Clubs and users stay informed through automatic email confirmations that clearly outline all bookings, transactions and updated balances. Each party has consistent, reliable records of what was booked and what occurred, without needing full system access.

Booking & Usage Reporting

View all bookings and associated lighting usage
Understand when facilities were used and for how long
Link bookings directly to system activity
Users receive detailed booking confirmations outlining scheduled usage

Credits & Transactions

Track credits applied and debits used per booking
View running balances for clubs or user groups
Full transaction history, including bookings, credits and adjustments
Automatic email confirmations to users for all payments

Manual Control Audit Logs

Record when lighting is manually controlled
Capture who acted and when
Includes activity from council staff, rangers, security, contractors and maintenance
Track overrides, testing and after-hours activity

Multi-Site Visibility

Reporting across multiple venues and locations
Drill down into individual sites or user groups
Standardised reporting regardless of the underlying system

Export & Administration Support

Export reports for finance and operations teams
Supports invoicing, reconciliation and internal review
Clear records for dispute resolution

Every minute of light, accounted for

Easylite reporting supports the outcomes councils are accountable for. Cost recovery becomes operational rather than aspirational. Governance is supported by a complete audit trail. Disputes drop because councils and users work from the same record.

Cost Recovery

Accurate tracking of usage and transactions

Governance

Clear audit trails of all system activity

Oversight

Full visibility of how lighting is used

Accountability

Every action, automated or manual, is recorded

Reduced Disputes

Councils and users operate from consistent records of bookings and transactions

From booking to record, automatically

Step 1 – Book

A club books a field for Tuesday training, 6pm to 8pm. They receive a confirmation outlining their scheduled usage.

Step 2 – Activate

At 5:30 PM, the car park lights turn on for arriving users.

At 6:00 PM, the main venue lighting automatically activates and adjusts to the pre-set levels required for the booking.

Step 3 – Use

The club conducts its training session.

At 8:00 PM, the lights automatically dim to signal the conclusion of the booking.

The main lights turn off completely at 8:10 PM, while the car park remains at full brightness for a safe departure until 8:30 PM, at which point they dim as well.

Step 4 – Transact

The booking generates a debit against the club’s account. The club receives confirmation of the transaction and updated balance.

Step 5 – Record

Easylite records the booking, the duration, the transaction and any manual overrides or additional usage. Both the council and the club have a matching record of usage, supporting transparency and reducing the likelihood of future disputes.

From sunk cost to recovered asset

Easylite combines bookings, financial transactions and system activity into one transparent reporting platform. Councils get full oversight and users stay clearly informed. Lighting stops being an unrecovered cost and becomes a recovered, accountable asset.

Transparent usageClear records Complete accountability